What’s the best way to ensure the continuation of your business operations? One tip that seems to work every time is proactive maintenance. Methods like the Failure Reporting Analysis and Corrective Action System (FRACAS) can help. Let’s start by reviewing the FRACAS definition which states that doing routine maintenance on equipment, software, and procedures to ensure they are effective and adaptable to your business will help prevent problems and keep operations moving. It is a great way to support and provide direction for proactive maintenance.
What is proactive maintenance and what does it mean for your business? It means upfront investments in the maintenance of the systems that keep your business running, will pay off in the long run by preventing breakdowns or other problems. That being said, if you’re looking to invest and want to be more active in taking care of business, proactive maintenance could be for you. Here are three reasons why:
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Keep your staff happy and efficient
Of all the things that make up your business, personnel is one of the first lines of defense. It’s easy to overwork and overthinks certain aspects of your business — but not everyone creates an environment where their staff is happy and efficient. If you don’t keep your employees happy, the results won’t be good.
It’s those same people who will make the most impact and who will be the least efficient. If you’re finding that it’s harder and harder to attract and retain employees, it might be time to re-evaluate your approach. It’s important to keep your people happy, but you also need to ensure that they have a reasonable chance of achieving their goals.
That means making sure they have the proper amount of work each day and ensuring that they aren’t overloading their systems. In other words, you need to make sure they know how to function. With this in mind, you must maintain a healthy work-level distribution. That means prioritizing tasks and taking calculated risks when necessary.
Maintain equipment without affecting the quality of service
Equipment maintenance is a fact of business operation. If a process breaks, you must fix it. That means you’ll need to know how many parts to buy, where to find them, and what kind of cost to meet. All this without minding the effect on quality services. Indeed, some of the most valuable time and cash saved in the business is the maintenance of assets that have little or no bearing on the operation of the business itself. On the other hand, if you know that a procedure causes some damage but you have no actual evidence to suggest that it’s the result of an employee’s fault, you’re in a worse position.
That means it may be difficult to find potential employees who could otherwise work in a high-quality, effective fashion. This is particularly important if the company’s mission is to create a user-friendly and consistent experience for the customers. If you need to find employees who can work efficiently and effectively, you want people who can be proactive in fixing the equipment.
Manage software with minimum impact on operational processes
There are a few things in life that are truly invaluable, even for a super-dedicated, hands-off management style. This includes software — whether critical or non-critical. Yes, there are times when you have to make a hard, starting decision about which software to use and for how long, but even then you need to take into account the overall cost of running the business, the impact of all the programs and their respective dependencies on other programs and assets and the overall cost of running the business.
Unfortunately, there’s no such thing as perfect management software. As a result, there’s no way to manage a large number of processes with minimal impact on operational processes. That’s why you’ll want to keep software that has little or no bearing on the day-to-day running of the business. This means operating systems, web hosting, e-commerce, accounting, HR, and financial planning are all easy to set up and manage. There’s no need to think about which technologies will be used when — everyone can manage everything from there.
Provenance remains under wraps and doesn’t affect the quality
When you have assets that have a provenance (or are of proven provenance) that dates back to a specific period, place, or location, it becomes critical to understand their origins. That means you must know where the product or service is made, who made the purchase, and for what purpose. The same goes for the quality of the item.
It’s important to know the provenance of your products and services so that your customers can make an informed purchase decision based on the experience they have when using them. That’s why it’s critical to keep your provenance a closely-guarded secret. Why risk losing that key information in a privacy breach? Keeping it a closely-guarded secret could cost you thousands of dollars in legal fees and even jail time. Provenance can be a two-edged sword — it can either make your products or services better or more expensive, depending on where you make them.
What services does proactive maintenance provide?
Depending on your business’s needs, you can find that one of the most important activities you can take is what service contributions are made. This can be difficult for businesses to pin down; it seems like an impossible task. However, it’s one of the most helpful things you can do to make your business profitable.
That is if you’re not already profitable. You can find that the extra effort you put in doesn’t just improve your bottom line, it could even make your business profitable. That’s because, with each added service contribution, your profit is increased. That means if you add liability insurance, claim-filing software, or professional pain management, your business is just as likely to increase in value as it is to decrease in price.
The possibilities for proactive maintenance are almost too many to list. Although there are many different methods, there is one sure way to stay on top of your business operations and be sure to keep your employees happy and efficient. That is, be proactive in keeping your equipment, software, and processes in tip-top condition. This could mean wearing a suit and tie every day, wearing gloves always, and using a tool-free environment. If you’re making the most of this, you could end up with a profitable, profitable business.
Mustafa Al Mahmud is the Founder and CEO of Gizmo Concept and also a professional Blogger, SEO Professional as well as Entrepreneur. He loves to travel and enjoy his free moment with family members and friends.