Microsoft Excel Definition, History, Functions And Benefits- Best In 2021

Microsoft Excel Definition

Microsoft Excel is one of the most used software for office workers. Not even infrequently, skills in using this application are listed as one of the requirements for job applicants.

In addition, this application is very useful and can be used on various platforms ranging from Windows computers, Android, Mac OS, and other platforms. For more information about understanding Microsoft Excel, its functions, and its benefits, see below.

Understanding Microsoft Excel

Understanding Microsoft Excel is a program or application that processes data that is part of the Microsoft Office installation package to process numbers using a table of rows and columns to execute commands.

Microsoft Excel has become the best data or number processing software in the world, and Microsoft Excel has been distributed to various platforms. Microsoft Excel always uses spreadsheets for data management and performs Excel functions which are better known as Excel formulas. Excel is an electronic spreadsheet program.

A spreadsheet is a collection of cells consisting of rows and columns where you enter numbers in Microsoft Excel. Microsoft Excel 2016 cell numbers consist of 1,048,576 rows and 16,384 columns or 17,179,869,184 cells.

This Microsoft Excel application is an automatic data processor that can take the form of basic calculations, use of formulas, use of functions, graphing, data and table processing, and data management.

However, when using functions, you must understand the meaning of functions and their logic in Excel very well. Because using this feature incorrectly can cause errors while reading data.

If you work in number processing, this Excel app is for you. But that’s not all because Excel has many features and functions that can be used for other things.

There are several components in Microsoft Excel. The following components are included in the Microsoft Excel application:

1.) Row heading is a pointer to the position of the row in the worksheet (worksheet).

2.) Column heading displays the position of the column in the worksheet.

3.) Formula bar, where formulas (formulas) and functions can be written in Excel worksheets.

4.) Cell pointer displays the active cell.

History of Microsoft Excel

Microsoft Excel is a desktop application program used as a spreadsheet by Microsoft for Windows and Mac OS operating systems. So far. The latest version of Microsoft excel is excel 2016, which contains very complete features.

In the past, before Excel came to the Windows operating system, there was an application for processing table numbers that first existed in MS-DOS as a data processor. Lotus 1-2-3 is developed by Lotus Software. Lotus 1-2-3 had several calculation functions, namely mathematical functions, statistical functions, hyperbolic functions, economic functions, logic functions, string functions, and table functions, which were complete at that time.

However, there are still many shortcomings due to the need for larger and more complex data types.

Since Lotus 1-2-3 was still considered so bad, Microsoft developed a spreadsheet program called Multiplan in 1982, which is considered a pioneer in Excel. The first version of Excel was released for the Macintosh around 1985.

Excel version 2.0 Lotus was late in the spreadsheet program for Windows, and in 1988, Excel slowly shifted Lotus 1-2-3 to the market for spreadsheets.

Microsoft is one of the most reliable software application developers. This performance has made Microsoft a strong competitor to Lotus 1-2-3, and even Microsoft has been able to develop it better.

Not much has changed in the course of Microsoft. Previously, Microsoft released version 3.0 in 1990 and version 4.0 in 1992. In 1993, Microsoft added features for Macros and Visual Basic for Applications in Excel 5.0 that allow tasks to be created and executed, or automatically executed in Excel.

Not only Excel 5.0 also includes user-defined functions (UDF) for use in worksheets. Adding a VBA macro was considered one of the best additions at the time. But unfortunately, this advantage is a weak point where Excel targets macro viruses.

Because many reports complained about the virus that introduced this macro automation, Microsoft finally decided by adding a feature to disable macros entirely.

For the latest release, Microsoft Excel 2016 is released, running on Windows 10, Windows 7, Windows 8, Windows 8.1, and Windows Server 2016 operating systems.

Microsoft Excel Functions

Microsoft Excel is used in a variety of workspaces, both in small businesses and internationally active companies.

Some of the features and uses of Microsoft Excel are as follows:

1.) Can be used to create, sort, edit, summarize, analyze to format data and graphs.

2.) Keep financial records and financial budgets.

3.) Calculate and manage investments, loans, sales, inventory.

4.) Conduct price analysis and research.

5.) Perform statistical calculations.

6.) Support various areas of the business to facilitate financial reporting.

7.) Currency conversion.

8.) Graph of mathematical equations.

9.) Create an Excel program with Visual Basic.

10.) Conducting research using different research methods.

11.) Make a list of school and university grades.

12.) Learning tools and computer logic.

Benefits of Microsoft Excel

Microsoft Excel has the following benefits:

1.) With the various formulas offered, of course, it will be easier for us to make difficult and varied formulas.

2.) The data chart feature in Microsoft Excel makes it easy to analyze data in the form of tables and graphs.

3.) If a calculation error occurs in a certain phase, it can be easily detected using the trace error function.

4.) The number of rows and columns in Microsoft Excel makes it easy for us to enter very large amounts of data.

How to Use Microsoft Excel

Before using Microsoft Excel there are several things you must know:

Excel Cell Row Column

Excel is a data processing application that uses tables and is called a Spreadsheet. There are a few things you should know about this Spreadsheet.

1.) Rows are screens to the right and left or horizontal and are represented by numbers starting from the number 1 and so on.

2.) Columns are screens from top to bottom or vertically and are represented by letters starting from the letter A and so on.

3.) Cells are empty spaces that you click on and cells are represented by a combination of columns and rows. For example A1, B1, A2, and D5, and so on.

After knowing the basic knowledge of Microsoft Excel, here is how to use it:

1.) Basic Calculation

To calculate and process data in the form of numbers, either adding, changing and manipulating it as desired. The function is a term used to change and manipulate lift using certain formulas.

For example, when you want to calculate 5 + 5, the result is 10, then the result is 10. If in excel, the = sign must be written first and then followed by the formula. So it will show the result of increment.

Here are signs that can be used in basic excel calculations:

+ = addition operation

– = perform subtraction operation

* = perform multiplication operation

/ = perform the division operation

2.) Quick Calculation with Autosum

Autosum is a function that can be used for quick calculations and does not need to use calculation formulas.

For example, when you want to add up 10 numbers in 10 cells in 1 column or row, you can simply select all cells by clicking Home > Autosum. So that all cells will be added up like the example above.

Not only sum, but you can also use other functions in the Autosum menu as below:

SUM = Sum

Average = Find the average value.

Count Numbers = Get the number of selected cells.

Max = Find the greatest value.

Min = Find the smallest value.

3.) Simple In-Cell Data Automation

Excel has a function to generate numbers in a column or cell simply and automatically.

The trick is to click the number 1 in the first cell and then type the number 2 below it or on the left or it can be on the right side. Then lift the two blocks by left-clicking and holding down from the first cell and then shifting it to the second cell until the next which makes the box turn green.

4.) Formatting Numbers

The number format is used to enter data with different types such as 100% and Rp. 100 which is clearly different even though the same is the number 100 but the nominal is different, yes.

Then you can change the number format as needed, the trick is with the number block you want to change the format. Then in the Number section click scroll down on the General option and select the number format you want.

Then Excel will automatically change the format as needed, for example in this example using the Currency option.

Currency option in Microsoft Excel

 The final word

Some of the ways above are basic ways to use Microsoft Excel which certainly require further training and knowledge in using this application.

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