How To Use iCloud Drive In Mac- Best In 2021

How To Use iCloud Drive in Mac?

iCloud Drive is an Apple’s connection between all your devices, Mac, iPhone, iPad, even your Windows PC. While it is expensive compared to other online storage services, it works natively on all your devices – so you should know how to best use it.

Did you know you can sync all your files and documents across your different Apple devices? Files saved to iCloud Drive can be accessed from anywhere from Mac, iPhone, or iPad, or  PC. We’ll show you how to use iCloud Drive and how to access your files on your different devices like an iPhone, iPad, MacBook etc and we’ll discuss the benefits of using iCloud Drive.

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What is iCloud Drive?

iCloud Drive, Apple’s cloud storage service, has a small corner where you can store your files. It is like having a personal hard disk on the Internet.

The real benefit is that you can access these files on any of your Apple devices – or even through a browser on non-Apple devices. Your iCloud drive can be anything from 5GB to 2TB in size (depending on which storage plan you choose).

If you are familiar with rival services such as Dropbox and Google Drive, you will get an idea of ​​what iCloud Drive does. The files you keep in the iCloud Drive folder are kept on your computer but are also synced to your online space. If you have other devices, such as another Mac or iOS device, files will be available on those devices as well.

But you do not have to intentionally place files in a particular location. A feature that came with iOS 10 and macOS Sierra in 2016 was the ability to automatically sync your Mac desktop and documents folders with iCloud.

If you’re anything like us, your filing system will involve saving everything for your desktop, so using this feature means that everything is synced to iCloud even without changing the way you work. Will go. Similarly, all the files you create in apps like Pages and Numbers are automatically synced to iCloud Drive.

How iCloud Drive works?

You can store documents, keep files and folders up to date on all your devices, work on items, and access them from anywhere using an iCloud drive. Changes applied to a copy of a file on one device will sync automatically across all your other systems.

iCloud Drive is a real file system, allowing you to create and save items in your own created folders, which is useful if you work with multiple devices. (You’ll have to use a Mac to create your folders).

If you use an iCloud drive on multiple Macs then the changes made to the document and desktop files on both Macs will be synced. The Mac you last activated will create its folder for the contents of its documents and desktop, and will also sync.

How to set up iCloud Drive?

The iCloud drive is automatically set to any current Apple device running the latest operating system.

Apple’s macOS Sierra will save files saved on your desktop and document folders to iCloud, making all of these files available on all your devices.

This is useful but will eat up your online drive capacity, especially (at 5GB) Apple still does not provide enough free drive space.

You can buy more storage on iCloud if you want, or if you want to disable the feature in System Preferences> iCloud> iCloud Drive Options – uncheck the Desktop and Documents folder at the top of the list.

Hint: iCloud Drive will sync data using your mobile connection unless you ask to do so. If you can afford the data then that’s fine, but (especially) if you travel abroad you want to disable it. To do this, open Settings> iCloud> iCloud Drive and at the bottom of the next page to turn off Use Cellular Data (it’s green – on – by default)

iCloud for Windows?

Apple also offers iCloud for Windows, which is accessible to photos, videos, mail, files, and bookmarks on both your Windows PC and iOS devices. Any changes you make to any of these files on any device, online, Windows, or Mac, will be repeated on all your other devices. Files over 15GB in size are not supported.

Note:  You can also access these files from a Mac that is not running macOS Sierra. Open a new Finder menu, click the Go menu item and choose iCloud Drive. If you work on files, don’t forget to manually save those changes to the iCloud drive, as they will not be automatically saved as MacOS.

Benefits of using iCloud Drive

  • You can get your files (presentations, spreadsheets, PDFs, pictures and so on) on all your devices (any iPhone, iPad, iPod Touch, Mac signed with your Apple ID, or a PC via iCloud in a web browser) ) Can be used to keep changes in sync.
  • Your files will be stored safely.
  • You can share files or folders with Others Easily
  • If you lose or erase your Mac, iPad, or iPhone, you cannot lose your files because they will remain in the cloud.
  • It’s very simple to use: on your Mac you can set your desktop and documents folder to automatically sync to iCloud, you don’t even have to think about saving files.
  • If you are running out of storage on your Mac using an iCloud drive this is a great solution as it can free up some space. For example, iCloud will only store recently accessed documents on your Mac, among other things stored online. If you need to access old files that you will be able to do as long as you have an internet connection.
  • iCloud drives should not depend on a backup solution. This is not because we think something might happen to Apple’s servers, it is more that there is a chance that you may lose access to your Apple ID. Probably because you forgot your password or did not have access to the email you used to set it up. Hopefully, if you’ve forgotten your password, you’ll be able to get back into your account using these tips – how to reset a forgotten Apple ID password – but it’s worth a read.
  • While Apple apps like Pages and Numbers will automatically sync data to some third party apps iCloud, which will sync the data you create to the iCloud drive, so make sure your filing system includes savings on your desktop.

Set up iCloud Drive Mac

How to access iCloud Drive on your iPhone, iPad or any Apple Product

Before the release of iOS 11 in 2017 it was a bit difficult to access your iCloud drive, but with iOS 11 came the Files app, which is a bit like Finder on Mac.

The Files app should be on your iPhone or iPad by default (as long as you’re running iOS 11 or later). If you cannot see that you have removed the app, in this case, you can download it again from the App Store.

Tap on the File app on your iPhone or iPad to open your iCloud drive.

There are two tabs: Recent and Browse. You will find documents and files you have worked on recently.

Alternatively, tap Browse to see everything on your iCloud drive.

If you create a document in an app that uses iCloud, such as a page, then any new document you create will be automatically saved to the iCloud drive.

If you tap on a document and it does not open check whether you have set that app to open documents saved in iCloud:

  1. go to Settings.
  2. mobile data.
  3. Scroll down to the iCloud drive and check that the slider is green.

If you don’t see your files in the iCloud Drive on your iPhone, try these steps:

  1. Go to Settings and click on iCloud.
  2. Choose the iCloud drive and close it.
  3. Restart your iPhone / iPad.
  4. Open Settings and click iCloud again.
  5. Go back to the iCloud drive and turn it back on again.
  6. Open Settings and click iCloud again.
  7. Sign out of iCloud. Restart your iPhone or iPad.
  8. Sign in to iCloud again.
  9. Wait for a Sec. iCloud drive documents to sync.

If the files are saving to your iPhone or iPad instead of iCloud, follow these steps:

  1. Open Settings Scroll to the application (eg page) and tap on it.
  2. Tap on Document Storage and choose iCloud Drive.

How to access iCloud Drive on a web browser like Safari

Another way is that you can save your files to an iCloud drive and this is especially useful if you do not have access to any of your Apple devices. You can also use a Windows PC or Linux computer!

Here you can download files, or upload new ones, as well as create folders. Files can also be deleted or emailed to others through your iCloud email address.

  1. Open a web browser and go to
  2. Log in to your Apple account.
  3. Click on iCloud Drive.

You will also find web versions of pages, numbers, and keynotes that will enable you to edit those files.

How to add more iCloud storage

The iCloud drive is just one part of the total 5GB of free iCloud storage that all Apple owners get, which is also used for iOS device backup, your iCloud email and iCloud photo library, or for storing data from a choice of contacts and calendar apps. is done. Any space left after taking all these are available for iCloud Drive storage.

More iCloud storage can be added by paying a monthly subscription: 50GB is 79p / 99c, 200GB is £ 2.49 / $ 2.99, and 2TB is 6.99 / $ 6.99 a month.

The upgrade is achieved on the Mac inside the system Mac by clicking the iCloud icon, then the Manage button, and finally the Storage Plan button.

The iOS upgrade is done by selecting iCloud within the Settings app, tapping the storage heading and tapping the storage plan link.

If you use iCloud for the backup of two or more devices (such as an iPhone and iPad) and your photo library, it is unlikely that there will be much left over for the iCloud drive, creating a virtual need There may be upgrades.

iCloud Drive FAQs?

Controlling applications: Many third-party applications want to use iCloud Drive to store their data. This is useful for apps you plan to use in all your systems, but may not always be what you want. To control which apps can store data in your online drive:

On iOS: Open Settings> iCloud> iCloud Drive and switch any app you are running (toggle your campaign to white).

On the MacChoose System Preferences> iCloud> iCloud Drive Options .. and uncheck the apps you don’t want to support.

Time Zone: If you notice that email and calendar entries have started showing the wrong time zone, your account settings may be incorrect.

To check, log in to your account online at and tap on Settings. At the top of the next page, you should see the time zone/zone that tells you where you should be. If it does not, you can change it and all your devices will have time zone problems solved.

Recover Deleted Files: If you accidentally delete something stored on the iCloud drive, you can easily retrieve it from All you have to do is log in to the account, click Settings> Advanced and click Restore Files. Wait a few moments and you will be presented with a list of files that you have previously deleted in the Restore Files window. Tick ​​the box next to the file you want to restore and tap done. Files are only available this way for 30-days.

Version Conflict: If you have files open on two devices on modifications made once, one may be out of sync. iCloud Drive should warn you if there is such a version conflict. When you can double-click a thumbnail of one version to see its contents and remove another.

I hope this Post helps you more with using iCloud Drive on your iPhone, iPad, Mac, or Windows PC.

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